Privacy Policy
How we collect, use, and protect your information
Privacy FAQs
What info do you collect?
We collect your name, email, phone, and any details you share via forms.
How is my data used?
Your data helps us respond to inquiries, provide services, and improve our site.
What legal basis supports data use?
We process data with your consent, to fulfill contracts, comply with laws, and for legitimate interests.
Do you share my data?
We never sell or rent your data but may share it responsibly when needed.
How can I contact you?
Reach out via our contact form or email for any privacy concerns.
Privacy Policy
Last updated: 20 July 2026
Futurus Squared Limited ("Futurus Squared," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect personal data when you use our website or engage with our services, and sets out your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are (Data Controller)
Futurus Squared Limited is the data controller responsible for your personal data.
Company name: Futurus Squared Limited
Company number: 13651790
Registered office: 122 Falmouth Road, Chelmsford, England, CM1 6JB
We do not have a designated Data Protection Officer, as one is not required for our size and type of processing. All data protection queries are handled by our team directly — see Section 9 (Contact Us) below.
2. What Personal Data We Collect
Depending on how you interact with us, we may collect the following categories of personal data:
Identity data: full name, date of birth, nationality
Contact data: email address, phone number, postal address
Application/enrolment data: academic history, qualifications, references, and other information needed to process applications to partner institutions
Communications data: records of correspondence, enquiries, and support requests
Technical/usage data: IP address, browser type, and website usage information collected via cookies (see our Cookies section in our Terms & Conditions)
[Please review and confirm this list reflects exactly what your team collects — add or remove categories as needed.]
3. How We Collect Your Data
We collect personal data when you:
Fill in a form on our website (e.g. an enquiry or application form)
Contact us by email, phone, or through the website
Interact with our website (via cookies and similar technologies)
4. How We Use Your Data and Our Legal Basis
We process your personal data for the following purposes:
PurposeLegal basisProcessing enquiries and applications to partner colleges/institutionsPerformance of a contract / steps prior to entering a contractResponding to questions and providing supportLegitimate interests (providing our services)Sending updates about your application or our servicesConsent, or legitimate interests where permittedComplying with legal and regulatory obligationsLegal obligationImproving our website and servicesLegitimate interests
[Please confirm these purposes match your actual business activities.]
5. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Application and enrolment data is generally retained for the duration of our relationship with you and for a period afterwards as required by our record-keeping obligations.
Enquiry data that does not lead to an application is generally retained for a limited period and then deleted.
[We recommend confirming exact retention periods (e.g. "6 years after the relationship ends") with your team and inserting them here — this was flagged specifically as missing.]
6. Sharing Your Data
We may share your personal data with:
Partner colleges, universities, or institutions to which you are applying
Service providers who support our website and business operations (e.g. IT and hosting providers), under contracts that require them to protect your data
Regulators or authorities where required by law
We do not sell your personal data to third parties.
7. International Data Transfers
We do not transfer your personal data outside the United Kingdom. All personal data we collect is processed and stored within the UK.
[If this changes in future — for example, if you begin working with overseas colleges or use a non-UK service provider — this section must be updated to describe the safeguards used for that transfer.]
8. Automated Decision-Making and Profiling
We do not make any decisions about you based solely on automated processing (including profiling) that produce legal effects or similarly significantly affect you. All decisions relating to applications are reviewed by a member of our team.
9. Your Rights Under UK GDPR
You have the following rights in relation to your personal data:
Right of access – to request a copy of the personal data we hold about you
Right to rectification – to have inaccurate or incomplete data corrected
Right to erasure – to request deletion of your personal data in certain circumstances
Right to restriction of processing – to request that we limit how we use your data
Right to object – to object to our processing of your data in certain circumstances
Right to data portability – to receive your data in a portable format, where applicable
Right to withdraw consent – where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing before withdrawal
To exercise any of these rights, please contact us using the details in Section 10 below.
10. Right to Complain
If you have concerns about how we handle your personal data, we encourage you to contact us first so we can try to resolve the issue. You also have the right to lodge a complaint with the UK's supervisory authority:
Information Commissioner's Office (ICO) Website: www.ico.org.uk Telephone: 0303 123 1113
11. Contact Us
For any questions about this Privacy Policy or to exercise your data protection rights, please contact us at:
Futurus Squared Limited 122 Falmouth Road, Chelmsford, England, CM1 6JB Email: [insert your privacy/data protection contact email here]
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date.